धोरण
निविदा अपलोड धोरण
निविदा सूचना, शुद्धिपत्रे व संबंधित दस्तऐवज या संकेतस्थळावर कसे तयार, अपलोड, पडताळणी व प्रकाशित केले जातात.
This policy governs how tender notices, corrigenda and related documents are prepared, uploaded, verified and published. The department confirms every clause against Maharashtra Government procurement rules, the e-tendering portal rules and GFR provisions before publishing.
या विभागाचा तपशीलवार मजकूर अद्याप मराठीत उपलब्ध नाही — खाली इंग्रजीत दाखवला आहे.
1. Purpose & scope
This policy sets out the rules for placing tender-related material in the public domain on this website — tender notices (NIT), bid documents, drawings, bills of quantities, pre-bid clarifications, corrigenda, addenda, extension notices and award information — for works, goods and services procured by [Forest Division Name], Maharashtra Forest Department.
The authoritative platform for bid submission is the Government of Maharashtra e-tendering portal. Material on this website is for information only; in case of any difference, the version on the e-tendering portal and the official record prevails.
2. Who may upload
- Only staff assigned the Document Manager or Notice Manager role in the CMS, acting on the written instruction of the concerned Range Forest Officer / Divisional Forest Officer.
- Every upload is attributed to the logged-in staff account and time-stamped. Shared logins are not permitted.
- Publishing (making an uploaded item public) requires approval by a Department Officer or Super Admin, separate from the person who uploaded it (maker–checker).
3. Accepted files & format
- File type: PDF only for notices, corrigenda and award information. Supporting spreadsheets/drawings may be PDF or XLSX / ZIP, as the department specifies.
- Size: up to the configured limit per file. Larger sets must be split logically (Volume I, Volume II) or supplied as a single indexed ZIP.
- Searchable text: PDFs must contain selectable text wherever possible; scanned documents must be OCR-processed.
- Accessibility: use a tagged PDF with a document title, correct reading order and alternative text for figures, per GIGW / WCAG guidance.
- Language: English and/or Marathi as issued. Where both exist, upload both and mark the language.
- No editable originals: do not upload Word/InDesign source files or internal drafts.
4. Required metadata
Each tender item must carry, in the CMS: tender reference no. (exactly as on the portal), plain-language title, category, publish date, pre-bid meeting details, bid submission last date & time, bid opening date & time, estimated cost / EMD (if disclosed), issuing office & contact, and a direct link to the tender on the e-tendering portal. File type and size are shown automatically on upload.
5. Upload & approval workflow
- Prepare — the issuing office finalises the NIT and documents on the e-tendering portal and provides the signed PDF set to the Document Manager.
- Upload as draft — Document Manager uploads the files, enters all metadata, and links the item to the Notices list under the “Tender” category. Status: Draft.
- Check — a second person verifies the reference number, dates, amounts, file completeness, that links open, and that no internal or personal data is exposed.
- Approve & publish — a Department Officer / Super Admin publishes. The item then appears on Notices, Documents & Downloads and site search.
- Log — the action is recorded with the staff name and timestamp in the CMS activity log.
6. Corrigenda, addenda & date changes
- Never overwrite or delete an already-published tender file. Upload the corrigendum/addendum as a new dated file attached to the same tender item.
- Update the affected metadata (e.g. revised last date) and add a short “What changed” note with the date.
- Keep the corrigendum visible alongside the original so bidders see the full history.
- Any date change on this website must first be effected on the e-tendering portal.
7. Award information
Where required by rules, publish the award / result information (successful bidder, awarded value, date) as a separate PDF linked to the tender item, within the prescribed working days of approval. Do not publish evaluation sheets, individual bid prices of unsuccessful bidders, or any document marked confidential.
8. Data protection & what must not be uploaded
- No personal data beyond the official contact person's name, designation, office phone and official email.
- No Aadhaar, PAN, bank account, GST of bidders, or internal file notings.
- Remove hidden metadata (author, comments, tracked changes) from PDFs before upload.
- No content that is sub judice or marked “not for public circulation”.
9. Retention & archiving
Closed tenders move to Archived after bid opening but remain publicly downloadable for the period required by the applicable record-retention schedule. Files are not deleted from the Media Library while any item references them.
10. Reporting an error
If you find a wrong date, a broken download or a document that should not be public, contact the issuing office immediately and the DFO office. Corrections follow the corrigendum process in section 6; the website is not a channel for raising bid disputes, which must go through the e-tendering portal and the tender-inviting authority.
11. Review
This policy is reviewed at least once a year by [office / officer] and whenever procurement rules or the e-tendering portal change. The version and effective date are shown at the top of this page.
1. Purpose & scope
This policy sets out the rules for placing tender-related material in the public domain on this website — tender notices (NIT), bid documents, drawings, bills of quantities, pre-bid clarifications, corrigenda, addenda, extension notices and award information — for works, goods and services procured by [Forest Division Name], Maharashtra Forest Department.
The authoritative platform for bid submission is the Government of Maharashtra e-tendering portal. Material on this website is for information only; in case of any difference, the version on the e-tendering portal and the official record prevails.
2. Who may upload
- Only staff assigned the Document Manager or Notice Manager role in the CMS, acting on the written instruction of the concerned Range Forest Officer / Divisional Forest Officer.
- Every upload is attributed to the logged-in staff account and time-stamped. Shared logins are not permitted.
- Publishing (making an uploaded item public) requires approval by a Department Officer or Super Admin, separate from the person who uploaded it (maker–checker).
3. Accepted files & format
- File type: PDF only for notices, corrigenda and award information. Supporting spreadsheets/drawings may be PDF or XLSX / ZIP, as the department specifies.
- Size: up to the configured limit per file. Larger sets must be split logically (Volume I, Volume II) or supplied as a single indexed ZIP.
- Searchable text: PDFs must contain selectable text wherever possible; scanned documents must be OCR-processed.
- Accessibility: use a tagged PDF with a document title, correct reading order and alternative text for figures, per GIGW / WCAG guidance.
- Language: English and/or Marathi as issued. Where both exist, upload both and mark the language.
- No editable originals: do not upload Word/InDesign source files or internal drafts.
4. Required metadata
Each tender item must carry, in the CMS: tender reference no. (exactly as on the portal), plain-language title, category, publish date, pre-bid meeting details, bid submission last date & time, bid opening date & time, estimated cost / EMD (if disclosed), issuing office & contact, and a direct link to the tender on the e-tendering portal. File type and size are shown automatically on upload.
5. Upload & approval workflow
- Prepare — the issuing office finalises the NIT and documents on the e-tendering portal and provides the signed PDF set to the Document Manager.
- Upload as draft — Document Manager uploads the files, enters all metadata, and links the item to the Notices list under the “Tender” category. Status: Draft.
- Check — a second person verifies the reference number, dates, amounts, file completeness, that links open, and that no internal or personal data is exposed.
- Approve & publish — a Department Officer / Super Admin publishes. The item then appears on Notices, Documents & Downloads and site search.
- Log — the action is recorded with the staff name and timestamp in the CMS activity log.
6. Corrigenda, addenda & date changes
- Never overwrite or delete an already-published tender file. Upload the corrigendum/addendum as a new dated file attached to the same tender item.
- Update the affected metadata (e.g. revised last date) and add a short “What changed” note with the date.
- Keep the corrigendum visible alongside the original so bidders see the full history.
- Any date change on this website must first be effected on the e-tendering portal.
7. Award information
Where required by rules, publish the award / result information (successful bidder, awarded value, date) as a separate PDF linked to the tender item, within the prescribed working days of approval. Do not publish evaluation sheets, individual bid prices of unsuccessful bidders, or any document marked confidential.
8. Data protection & what must not be uploaded
- No personal data beyond the official contact person's name, designation, office phone and official email.
- No Aadhaar, PAN, bank account, GST of bidders, or internal file notings.
- Remove hidden metadata (author, comments, tracked changes) from PDFs before upload.
- No content that is sub judice or marked “not for public circulation”.
9. Retention & archiving
Closed tenders move to Archived after bid opening but remain publicly downloadable for the period required by the applicable record-retention schedule. Files are not deleted from the Media Library while any item references them.
10. Reporting an error
If you find a wrong date, a broken download or a document that should not be public, contact the issuing office immediately and the DFO office. Corrections follow the corrigendum process in section 6; the website is not a channel for raising bid disputes, which must go through the e-tendering portal and the tender-inviting authority.
11. Review
This policy is reviewed at least once a year by [office / officer] and whenever procurement rules or the e-tendering portal change. The version and effective date are shown at the top of this page.
इस अनुभाग का विस्तृत पाठ अभी हिंदी में उपलब्ध नहीं है — नीचे अंग्रेज़ी में दिखाया गया है.
1. Purpose & scope
This policy sets out the rules for placing tender-related material in the public domain on this website — tender notices (NIT), bid documents, drawings, bills of quantities, pre-bid clarifications, corrigenda, addenda, extension notices and award information — for works, goods and services procured by [Forest Division Name], Maharashtra Forest Department.
The authoritative platform for bid submission is the Government of Maharashtra e-tendering portal. Material on this website is for information only; in case of any difference, the version on the e-tendering portal and the official record prevails.
2. Who may upload
- Only staff assigned the Document Manager or Notice Manager role in the CMS, acting on the written instruction of the concerned Range Forest Officer / Divisional Forest Officer.
- Every upload is attributed to the logged-in staff account and time-stamped. Shared logins are not permitted.
- Publishing (making an uploaded item public) requires approval by a Department Officer or Super Admin, separate from the person who uploaded it (maker–checker).
3. Accepted files & format
- File type: PDF only for notices, corrigenda and award information. Supporting spreadsheets/drawings may be PDF or XLSX / ZIP, as the department specifies.
- Size: up to the configured limit per file. Larger sets must be split logically (Volume I, Volume II) or supplied as a single indexed ZIP.
- Searchable text: PDFs must contain selectable text wherever possible; scanned documents must be OCR-processed.
- Accessibility: use a tagged PDF with a document title, correct reading order and alternative text for figures, per GIGW / WCAG guidance.
- Language: English and/or Marathi as issued. Where both exist, upload both and mark the language.
- No editable originals: do not upload Word/InDesign source files or internal drafts.
4. Required metadata
Each tender item must carry, in the CMS: tender reference no. (exactly as on the portal), plain-language title, category, publish date, pre-bid meeting details, bid submission last date & time, bid opening date & time, estimated cost / EMD (if disclosed), issuing office & contact, and a direct link to the tender on the e-tendering portal. File type and size are shown automatically on upload.
5. Upload & approval workflow
- Prepare — the issuing office finalises the NIT and documents on the e-tendering portal and provides the signed PDF set to the Document Manager.
- Upload as draft — Document Manager uploads the files, enters all metadata, and links the item to the Notices list under the “Tender” category. Status: Draft.
- Check — a second person verifies the reference number, dates, amounts, file completeness, that links open, and that no internal or personal data is exposed.
- Approve & publish — a Department Officer / Super Admin publishes. The item then appears on Notices, Documents & Downloads and site search.
- Log — the action is recorded with the staff name and timestamp in the CMS activity log.
6. Corrigenda, addenda & date changes
- Never overwrite or delete an already-published tender file. Upload the corrigendum/addendum as a new dated file attached to the same tender item.
- Update the affected metadata (e.g. revised last date) and add a short “What changed” note with the date.
- Keep the corrigendum visible alongside the original so bidders see the full history.
- Any date change on this website must first be effected on the e-tendering portal.
7. Award information
Where required by rules, publish the award / result information (successful bidder, awarded value, date) as a separate PDF linked to the tender item, within the prescribed working days of approval. Do not publish evaluation sheets, individual bid prices of unsuccessful bidders, or any document marked confidential.
8. Data protection & what must not be uploaded
- No personal data beyond the official contact person's name, designation, office phone and official email.
- No Aadhaar, PAN, bank account, GST of bidders, or internal file notings.
- Remove hidden metadata (author, comments, tracked changes) from PDFs before upload.
- No content that is sub judice or marked “not for public circulation”.
9. Retention & archiving
Closed tenders move to Archived after bid opening but remain publicly downloadable for the period required by the applicable record-retention schedule. Files are not deleted from the Media Library while any item references them.
10. Reporting an error
If you find a wrong date, a broken download or a document that should not be public, contact the issuing office immediately and the DFO office. Corrections follow the corrigendum process in section 6; the website is not a channel for raising bid disputes, which must go through the e-tendering portal and the tender-inviting authority.
11. Review
This policy is reviewed at least once a year by [office / officer] and whenever procurement rules or the e-tendering portal change. The version and effective date are shown at the top of this page.